|Title||Health & Safety|
|Area of Operations||Health, Safety & Wellbeing|
|Date implemented||September 2010|
|Date last reviewed||March 2022|
|Responsible Person (Signed)||Karolina Korupczynska|
|1||General Statement of Policy|
|1.1||It is the policy of Stryx to comply with the terms of the Health and Safety at Work Act 1974 and subsequent legislation and to provide and maintain a healthy and safe working environment. Stryx's health and safety objective is to minimise the number of instances of occupational accidents, illnesses and incidents and ultimately to achieve an accident and incident free working environment. This includes protecting the mental and physical health of all individuals and the avoidance of any form or harassment, bullying or unfair, unjust or unlawful discrimination.|
|1.2||All employees, volunteers, studio holders and participants will be provided with such equipment, information, training and supervision as is necessary to implement the Policy and achieve the stated objective.|
|1.3||Stryx also recognises and accepts its duty to protect the health and safety of all visitors to Stryx, including contractors and temporary workers, as well as any members of the public who might be affected by Stryx’s operations.|
|1.4||While the management of Stryx will do all that is within its powers to ensure the health and safety of its employees, volunteers, studio holders and participants it is recognised that health and safety at work is the responsibility of each and every individual associated with Stryx. It is the duty of each employee, volunteer, studio holder and participant to take reasonable care of their own and other people's health, safety and welfare and to report any situation which may pose a threat to the well being of any other person.|
|1.5||The management of Stryx will provide every employee, volunteer and participant with the training necessary to carry out tasks safely. However if anyone is unsure how to perform a certain task or feels it would be dangerous to perform a specific task then it is their duty to report this to Stryx Directors / Health & Safety Lead Karolina Korupczynska. An effective health and safety programme requires continuous communication between everyone. |
Studio holders are independent entities, hiring work spaces from Stryx. Studio holders will be provided with general H&S and Fire induction regarding using Stryx for their own work purposes. However, each studio user should have their own insurance covering them for the work they undertake at Stryx and is responsible for their own equipment and training to safely carry out the tasks their work involves.
|1.6||All accidents and injuries, however small, sustained by any person must be reported to the Directors / Health & Safety Lead. Accident records are crucial to the effective monitoring and revision of the policy and must therefore be up to date, accurate and comprehensive.|
|1.7||Stryx's Health and Safety Policy will be continually monitored and updated, particularly when changes in the scale and nature of the Stryx’s operations occur. The policy will be reviewed and updated annually. Audits will be undertaken at regular intervals within the year, with the outcome contributing to the review process.|
|1.8||The specific arrangements for the implementation of the policy and the personnel responsible are detailed in the following paragraphs.|
More detailed health and safety related policies, procedures, checklists and report forms can be accessed via the shared policy folder on Stryx Google drive.
|1.9||Stryx is committed to the health and safety of participants and inducts new participants on the importance of health and safety and safe behaviour. It is essential that staff provide and promote a safe environment in the gallery.|
|2.1||Overall and final responsibility for health and safety in Stryx lies with the Stryx Directors Body.|
|2.2||The person responsible for overseeing, implementing and monitoring the policy is the Director Karolina Korupczynska is the H&S Lead. The H&S Lead will deputise in case of his / her absence.|
|2.3||Each employee, volunteer and studio holder is responsible for health and safety in their particular areas and must report any concerns to the Health & Safety Lead or the other Director.|
|3.1||Communication between staff and volunteers at all levels is an essential part of effective health and safety management. Consultation will be facilitated by means of direct contact with the Health & Safety Lead and Stryx Directors Board.|
|4.1||The management of Stryx will endeavour to communicate to employees, volunteers and studio holders their commitment to safety and to ensure that employees are familiar with the contents of the Health & Safety Policy and supporting documentation. Stryx communicates with its employees, volunteers, and studio holders in the form of directions and statements and in writing in the form of directives and this policy statement. All communication will be presented in a format suitable for the recipient.|
|5.||Co-operation and Care|
|5.1||Employees, volunteers, studio holders and participants are expected to co-operate and to accept their duties under this policy. Disciplinary action may be taken against any employee, volunteer or studio holder who violates safety rules, who fails to perform his or her duties under this policy or the Stryx’s commitment to equality and diversity.|
|5.2||Employees, volunteers, studio holders and participants have a duty to take all reasonable steps to preserve and protect the health and safety of themselves and all other people affected by the operations of the Stryx and to treat everyone with whom they come into contact with dignity and respect at all times.|
|6.1||Safety training is regarded as an indispensable ingredient of an effective health and safety programme. It is essential that everyone in the organisation is trained to perform tasks safely. All staff and volunteers will receive comprehensive health and safety induction training immediately on joining the Stryx.|
Studio holders will receive general health and safety induction training when joining Stryx Studios but will be responsible for their own ongoing training allowing them to carry out their independent work safely.
|6.2||Everyone will be trained in safe working practices and procedures prior to being allocated any new role. Training will include advice on the use and maintenance of personal protective equipment appropriate to the task concerned.|
|6.3||Staff and volunteer training records will be maintained by the Directors.|
|7.1||Risk assessments will be undertaken on all activities presenting risk and documented on the standard reporting form. This will include the work activities of employees and use of studios for studio holders who have informed the Directors of illness or injury.|
|7.2||Only suitably trained staff or volunteers will undertake risk assessments. Frequency of risk assessment review is at least annually or at the sign of change of risk.|
|7.3||Directors should ensure that resources are made available to provide any additional control measures deemed necessary as a result of risk assessments.|
|8.1||It is the policy and responsibility of Stryx to comply with the Workplace (Health, Safety & Welfare) Regulations. An agreed workplace inspection regime is in place. Health and safety Lead will be responsible for ensuring that inspections are carried out at the agreed intervals and using the standard inspection checklist and reporting form. They will be responsible for ensuring that any identified non-compliances are addressed and rectified.|
|8.2||Workplace inspections will also provide an opportunity to review the continuing effectiveness of the Health and Safety Policy and to identify areas where revision of the policy may be necessary.|
|9.1||It is the policy and responsibility of Stryx to comply with the law as set out in the Provision and Use of Work Equipment Regulations 1998 and the Lifting Equipment & Lifting Operations Regulations 1998. Stryx will ensure that all equipment used in at Stryx is safe and suitable for the purpose for which it is used.|
All contractors and studio holders are responsible for their own equipment and its safety.
|9.2||Employees, volunteers, studio holders and participants will be provided with adequate information and training to enable them to use Stryx equipment safely. The use of any Stryx equipment which could pose a risk to the well being of persons in or around the workplace will be restricted to trained and authorised persons only.|
|9.3||All Stryx equipment will be maintained in good working order and repair. Appropriate records (where relevant) will be maintained by the Health & Safety Lead.|
|Employees, volunteers, studio holders and participants will be provided with personal protective equipment adequate to protect them from dangers occasioned by the use of Stryx equipment and as identified in risk assessments. All Stryx equipment will be clearly marked with health and safety warnings where appropriate.|
All contractors, independent artists hiring Stryx and studio holders are responsible for their own equipment and protective equipment when working at Stryx.
|10.||Personal Protective Equipment|
|10.1||It is the policy and responsibility of Stryx to comply with the law as set out in the Personal Protective Equipment at Work Regulations 1992 and as amended. Anyone who may be exposed to a risk to their health and safety while at Stryx will be provided with suitable, properly fitting and effective personal protective equipment as identified in risk assessments.|
|10.2||All personal protective equipment provided by Stryx will be properly assessed prior to its provision and maintained in good working order by the user. Anyone provided with personal protective equipment by Stryx will receive comprehensive training and information on the use, maintenance and purpose of the equipment. A log of PPE is held by the H&S Lead.|
|11.||Manual Handling Operations|
|11.1||It is the policy and responsibility of Stryx to comply with the law as set out in the Manual Handling Operations Regulations 1992 (as amended 2002). Manual handling operations will be avoided as far as is reasonably practicable where there is a risk of injury. Manual Handling training is provided where applicable to the role. |
Studio holders and contractors are responsible for their own Manual Handling training and following safety procedures and guidelines.
|11.2||Minimal amount of manual handling is undertaken by a Stryx staff as part of their duties and an assessment of the situation will be made taking into account the task, the load, the working environment and the capability of the individual concerned. Responsibility for the assessment process should rest with the employee.|
|11.3||Stryx will take all possible steps to reduce the risk of injury to the lowest level possible.|
|12||Display Screen Equipment|
|12.1||It is the policy and responsibility of Stryx to comply with the law as set out in the Health and Safety (Display Screen Equipment) Regulations 1992 and as amended. Stryx will conduct health and safety assessments of all workstations staffed by employees and volunteers who use DSE as part of their usual work and will ensure that all workstations meet the requirements set out in the Schedule to the Regulations.|
|12.2||The risks to DSE users will be reduced to the lowest extent reasonably practicable. All DSE users will be given appropriate and adequate training on the health and safety aspects of this type of work and will be given further training and information whenever the organisation of the workstation is substantially modified.|
|13.||Control of Hazardous Substances|
|13.1||It is the policy and responsibility of Stryx to comply with the law as set out in the Control of Substances Hazardous to Health Regulations 2002 and as amended (COSHH).|
|13.2||A risk assessment will be conducted of all tasks involving exposure to hazardous substances. The assessment will be based on manufacturers' and suppliers' health and safety guidance and Stryx managers’ own knowledge of the work process. Stryx will ensure that exposure to hazardous substances is eliminated where possible or, where this is not possible, minimised and adequately controlled.|
Stryx contractors and studio holders are responsible for their own COSHH Risk Assessment and Stryx will not be liable for safety of any substances that those listed above use on Stryx premises.
|14.1||Stryx takes seriously its responsibility to ensure the risks from work related stress are effectively managed and controlled. A supportive and sensitive approach is used with a Stress Risk Assessment tool to identify stressors as well as strategies and solutions for reducing stress. These could include:|
|14.2||This approach, taken by Directors:|
|15.1||The Landlord is responsible for a suitable and sufficient surveys and assessments for the control of asbestos will be undertaken on a regularised basis to ensure full legislative compliance.|
|15.2||An external specialist is used by the Landlord to undertake such tasks.|
|16.1||We aim for all power and lighting circuits to be tested every five years by a competent person.|
|16.2||We aim for all electrical portable appliances to be tested annually by a competent person. Residential students bringing their own portable electrical equipment on site must ensure that it is tested during their induction.|
|16.4||Full records of all electrical testing will be maintained by the Health and Safety Lead.|
|17.1||Stryx is a responsible employer which takes its fire safety duties seriously. For this reason the Stryx has formulated a separate Fire Safety Management Plan to help comply with its legal obligations to and visitors under the Regulatory Reform (Fire Safety) Order 2005. These include the provision of a safe place of work where fire safety risks are minimised and reflects a high level of health well-being and organisational performance.|
|17.2||Stryx has a dedicated Fire Safety Plan and Evacuation policies on the shared google drive.|
Employee and Volunteer duties
All employees, studio holders, contractors and volunteers have a duty to take reasonable steps to ensure that they do not place themselves or others at risk of harm. They are also expected to co-operate fully in complying with any procedures that may be introduced as a measure to protect the safety and well-being of employees, studio holders, contractors and volunteers, participants and visitors.
Employees, studio holders, contractors and volunteers will be kept informed of any changes that are made to the Stryx’s fire safety procedures and fire risk assessments. Stryx will also ensure that all visitors to Stryx premises are briefed on emergency procedures and not left alone unless they are aware of, and familiar with, all available escape routes. It is the responsibility of the Directors to ensure that all hires and visitors using Stryx facilities are made aware of emergency procedures.
Stryx has introduced the following procedures in order to maintain high standards of fire safety:
Procedures in the event of a fire
|17.6.1||On discovering a fire|
|17.6.2||If you hear the fire alarm|
|17.6.3||Person in charge|
|17.6.4||Fire Detection Equipment|
|17.6.5||Smoke detectors and manually operated fire alarms are located at strategic points throughout the Stryx gallery and Minerva Works building. Employees, studio holders, contractors and volunteers should ensure that they are aware of the positions of the ‘alarm points’ within their areas. Awareness raising on this is carried out at induction training.|
Induction should be carried out for persons hiring Stryx gallery prior any independent work can be started.
|17.6.6||Fire Fighting Equipment|
|17.6.7||Fire extinguishers are located at strategic points throughout the Stryx (generally by the exits). Only staff, studio holders and volunteers who are appropriately trained are to operate extinguishers.|
|17.6.9||Fire doors designed to slow the spread of fire and smoke throughout the Stryx have been installed at strategic points. Fire doors are designed to close automatically after opening and must never be blocked, jammed or tied open.|
|17.6.11||Fire exits are located at strategic points in Stryx gallery. Exit doors and corridors must never be locked, blocked or used as storage space.|
|17.6.12||Emergency lighting has been installed in some exit corridors, above emergency exit doors and throughout the Minerva Works building in case of power failure.|
|17.6.13||Emergency Evacuation Procedure|
|17.6.14||In the event of the fire alarm being activated, or in any other emergency situation (such as a bomb alert), everyone must leave the building by the nearest available exit and assemble at the designated assembly point. Lifts must not be used when evacuating. The designated assembly point for Stryx is at the car park by the bin shed.|
Smoking is prohibited in all areas of the Stryx gallery and Minerva Works buildings other than the designated sites. Smoking areas should at all times be kept fire safe. Combustible materials must never be stored or allowed to accumulate in areas where smoking is permitted.
|17.7.1||List of designated smoking areas:|
|17.7.2||Employees, studio holders, contractors and volunteers smoke outside at the side of the main building by the main entrance to the building.|
|17.7.3||Smoking is prohibited anywhere inside Minerva Works buildings.|
|18||Accident Investigation & Reporting|
|18.1||It is the policy and responsibility of Stryx to comply with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR 95). Stryx sees accident investigation as a valuable tool in the prevention of future incidents. In the event of an accident resulting in injury a report will be drawn up by the person supervising. Accident records are kept centrally with the Directors:|
|18.2||All eyewitness accounts will be collected as near to the time of the accident as is reasonably practicable. Any person required to give an official statement has the right to have a trade union representative or work colleague present.|
|18.3||The completed report will then be submitted to and analysed by Directors who will attempt to discover why the accident occurred and what action should be taken to avoid a recurrence of the problem.|
Studio holders are responsible for their own health and safety when carrying out their freelance work at Stryx and should have sufficient insurance in place to cover them against accidents at work.
|18.4||A follow up report will be completed after a reasonable period of time examining the effectiveness of any new measures adopted.|
|18.5||The Directors are responsible for reporting cases of accident and disease to the relevant enforcing authority under the RIDDOR 95 Regulations where applicable.|
|18.7.1||First aid stations are located in areas where employees, studio holders, contractors and volunteers are concentrated in the Stryx. All first aid stations are clearly marked and are easily accessible by all staff and volunteers during all working hours.|
|18.7.2||Directors are responsible for the proper use and maintenance of each first aid station.|
|18.8||Qualified first aiders|
|18.8.1||A list of first aiders is available in the first aid boxes.|
|19.1||General for Stryx employees and volunteers|
All studio holders and contractors should adhere to the guidance above but are overall responsible for their own safety and equipment. Stryx shall not take any responsibility for accidents or incidents occurring at Stryx gallery or studios where a studio holder or contractor was carrying out their own freelance work.
Studio holders and contractors must carry out their own risk assessments for freelance work activities they carry out at Stryx.
Studio holders must submit risk assessments for tasks and activities carried out in Stryx communal areas or galleries. It is not permitted for any studio holders to carry out activities in communal areas or Stryx gallery without the Directors acknowledgement and written approval of the submitted risk assessment.
|19.4.||Tool and Equipment Maintenance|
|19.5||Manual Lifting and Moving of Objects|
|There is separate, comprehensive guidance and training for moving and handling people.|